A custom ERP built around the way your print shop actually runs.
Off-the-shelf ERPs were built for widgets, not print. We design and build custom ERP software for printing companies, promotional product distributors, apparel decorators, and wide-format manufacturers - modeling jobs, rolls, sheets, decoration methods, suppliers, and shop-floor reality from day one.
Program at a glance
Why generic ERPs fail print & promo
Print isn't manufacturing. Promo isn't distribution. Your ERP shouldn't pretend.
Every print and promo company has a unique mix of in-house production, supplier dropship, decoration, and finishing. A custom ERP captures that mix exactly - instead of forcing your team to bend around someone else's data model.
Your shop floor is the source of truth
Rolls, sheets, presses, decoration stations, finishing lines, packing benches - modeled as first-class entities with capacity, status, and real-time job tracking. Not bolted-on workarounds.
Jobs, not SKUs
Every order is a configured job: substrate, size, quantity, decoration, finishing, ship method. We model jobs natively so quoting, scheduling, and costing finally agree with each other.
Integrated, not isolated
Your Web2Print, PromoStandards, 4over, supplier EDI, QuickBooks, ShipStation, and storefront - wired into one operational core. No more re-keying orders into three systems.
Yours to own, forever
Source code, schema, data, and infrastructure under your control. No per-seat tax that scales with growth, no vendor lock-in, no surprise EOL announcements.
Problems we solve
The hidden cost of running on spreadsheets, QuickBooks, and three SaaS tools.
Most print and promo shops we meet are stitching together 4–8 disconnected tools. Every gap is hours of CSR work, mispriced quotes, missed reorders, and late jobs.
CSRs re-key orders from email/web into QuickBooks, then into a job ticket, then into shipping.
One order flows from storefront → ERP → production → shipping → invoice with zero re-keying.
Inventory lives in a spreadsheet that's wrong by Tuesday afternoon.
Live raw material and finished goods inventory updated on every receipt, issue, and shipment.
Pricing is in a salesperson's head - every quote is a negotiation with your own margins.
Rule-driven quoting engine tied to live material costs, machine rates, and customer price books.
Production scheduling happens on a whiteboard nobody trusts after Wednesday.
Capacity-aware scheduling per press, decoration station, and finishing line with drag-to-reschedule.
Owner can't tell which jobs, customers, or product lines actually make money.
Per-job and per-customer profitability dashboards down to substrate and labor minutes.
Supplier dropship orders get lost between email, EDI, and 'I'll call them tomorrow.'
Routed and tracked automatically through PromoStandards, 4over, and supplier portals.
What we build
Every module your shop actually needs - and nothing it doesn't.
We start with your top three painful workflows and ship working modules in 4–6 week increments. You see ROI inside the first quarter, not after a 24-month implementation.
Job & Order Management
Every order becomes a tracked job from quote to delivery - with proofs, approvals, ship dates, and customer comms in one timeline.
- Quote → order → job conversion in one click
- Proof routing, approval & version history
- Drop-ship, split-ship & backorder handling
- Customer portal for reorders & status
Inventory & Materials
Real inventory across rolls, sheets, blanks, ink, finished goods, and consumables - with reorder points and supplier-linked POs.
- Roll, sheet, blank & decoration ink tracking
- Batch / lot / dye-lot traceability
- Auto-PO at reorder points
- Cycle counting & variance reporting
Production Scheduling
Capacity-aware scheduling by press, decoration station, finishing line, and shift. Drag-to-reschedule, with downstream dependencies maintained.
- Per-resource capacity & changeover modeling
- Drag-and-drop reschedule
- Shop-floor tablet view & job clock-in
- Bottleneck & WIP dashboards
Quoting & Pricing Engine
Rule-based pricing tied to live material costs, run-rates, decoration setups, and customer-specific price books - quotes in seconds, not hours.
- Quantity breaks & matrix pricing
- Material + labor + setup + finishing cost rollup
- Customer-specific price books & contracts
- Quote versioning & approval workflows
Invoicing & Financials
Invoices, POs, credit memos, and customer statements - synced to QuickBooks, Xero, or NetSuite. Job-level COGS and margin without month-end heroics.
- QuickBooks / Xero / NetSuite sync
- Per-job profitability & margin reporting
- Customer A/R, statements & dunning
- Multi-entity & multi-currency support
CRM & Customer Portal
Account history, reorder patterns, sample shipments, and quote pipeline in one customer view - exposed to your buyers via a self-service portal.
- Account, contact & deal pipeline
- Reorder history & one-click reorders
- Customer portal with proof approvals
- Sales-rep commission tracking
Honest comparison
Custom ERP vs the SaaS print software you've already outgrown.
Off-the-shelf print MIS systems work - until they don't. When your workflows, integrations, or volume outgrow the template, you stop adapting the software and start adapting your business.
Engagement roadmap
From kickoff to production go-live in 12–16 weeks.
We don't run multi-year ERP marathons. We ship working modules in 4–6 week increments so your team feels ROI inside the first quarter and we de-risk every release.
Discovery & shop walk
Floor walk, CSR shadowing, data export audit, and pain-point ranking. We leave with a prioritized module roadmap.
Data model & MVP
Schema, integrations map, and the first vertical slice - usually quote-to-job - in your staging environment.
Core modules live
Inventory, scheduling, and customer portal rolled out behind feature flags. Power-user training begins.
Financials & integrations
QuickBooks/Xero, ShipStation, PromoStandards, and 4over wired. End-to-end UAT with real orders.
Cutover & hypercare
Production go-live, parallel run, daily standups, and a 30-day hypercare window with on-call engineering.
What ships
Production-grade from day one.
Every engagement ships with documentation, dashboards, and a 30-day hypercare window. Your team owns the platform, accounts, and integrations after handoff.
- Full source code in a Git repo you own
- Cloud-hosted production + staging environments
- Postgres schema, migrations & seed data
- REST + Webhook API for every entity
- Role-based admin, CSR & shop-floor UIs
- Customer portal with SSO support
- QuickBooks / Xero accounting sync
- PromoStandards & 4over integration modules
- Web2Print order ingestion pipeline
- Shop-floor tablet UI with job clock-in
- Reporting dashboards + data warehouse export
- Documentation, runbooks & 30-day hypercare
Who it's for
Built for everyone selling print and promo at scale.
Commercial print shops
Sheet-fed and digital printers running 1,000+ jobs/month across multiple presses and finishing lines.
Promo distributors
ASI/PPAI distributors juggling supplier dropship, in-house decoration, and large corporate programs.
Apparel decorators
Screen-print, DTG, embroidery, and sublimation shops tracking blanks, decoration, and order routing.
Wide-format & signage
Sign and graphics shops quoting by square foot with finishing, installation, and field crews.
Selected work
ERP & OMS rollouts shipped for print & promo brands.
Live ERP, ERPNext, and OMS deployments running production today across print shops, promo distributors, and wide-format manufacturers.
Under the hood
The platforms we use.
We work in your accounts on the platforms your team and our team already know best. No proprietary platforms, no lock-in.
“We replaced three SaaS tools and a graveyard of spreadsheets with one ERP that actually understands how a print shop runs. Quote times dropped 70% and our CSRs stopped working weekends.”
FAQ
Straight answers, up front.
How is this different from Print MIS systems like PrintSmith, EFI, or Avanti?
+
Those are great starter systems but they have fixed data models and limited integration depth. A custom ERP fits your exact workflow, integrates directly with the suppliers and tools you actually use, and grows with you without per-seat pricing or feature-request queues.
How long until we see ROI?
+
Most shops see measurable ROI in the first 8–12 weeks - usually from reduced CSR re-keying, faster quoting, and recovered orders. Full payback on the build typically lands inside 12–18 months.
Can it integrate with our existing accounting and shipping tools?
+
Yes. We integrate natively with QuickBooks, Xero, NetSuite, ShipStation, EasyPost, and major EDI partners. If you use something we haven't built before, we add it.
What about our historical data?
+
We migrate customers, contacts, price books, open orders, and 12–24 months of order history during the build. Older data is archived in a queryable warehouse.
Do you host it or do we?
+
Either. We run a managed cloud (AWS or Cloudflare) with 99.9% SLA, or we deploy into your own AWS/Azure/GCP account and hand over Terraform.
Can we keep using Web2Print storefronts we already have?
+
Yes. We integrate with OnPrintShop, Pressero, DesignNBuy, and custom storefronts via API or webhooks - orders flow straight into the ERP as jobs.
Ready when you are
Stop bending your shop around someone else's software.
Book a discovery call and we'll map your top operational pains to a 12-week module roadmap - with a fixed scope, fixed price, and a working ERP you actually own.